Monroe County, Indiana

PURPOSE

IC 5-15-5.1-14  A public official or agency may not mutilate, destroy, sell, loan, or otherwise dispose of any government record, except under a record retention schedule or with the written consent of the commission.

Every local office (county and city) is responsible for keeping their own office’s records according to the retention schedules and laws.  This includes the library and our two school systems as well.

The County Commission on Public Records (CCPR) in each county helps the local offices (county and city) with their records management needs. The CCPR can approve and document what happens to the office’s records and share news/updates with them from the Indiana Archives and Records Administration (IARA).  Mainly, the CCPR is responsible for collecting the completed NOD/44905 forms, approving the PR-1A and PR-1B forms, forwarding any updates or changes from IARA to the offices, and being available for record management questions.

PLEASE NOTE:  local policy differs from the state in that we still require you to submit your 44905 Notice of Destruction to the Local Records Commission and wait 30 days for us to review and get back to you with any issues before destroying any documents.

Forms (30505 NEW, 57236 NEW, 44905) can be found HERE.

2023 MEETING SCHEDULE:

Time - 3:00-4:00 pm

Dates - second Thursdays, quarterly

Feb 9 (Thursday)
May 11 (Thursday)
August 10 (Thursday)
November 16 (Thursday)    NOTE: date change

Public Records Commission 3 PM Hybrid

In-Person: County Council/HR: Courthouse

Zoom: Please click the link below to join the webinar:

https://monroecounty-in.zoom.us/j/86517880242?pwd=WU9Gd0JIK3NNUDh6TStaV3ZnMzVHdz09

• Commission Application

COMMISSION MEMBERS:

LOCAL GOVERNMENT RECORDS MANAGEMENT: DESTRUCTION SCHEDULE

A quick reference for use with your records retention schedule

IC 5-15-5.1-14

"A public official or agency may not mutilate, destroy, sell, loan, or otherwise dispose of any government record, except under a record retention schedule or with the written consent of the commission."

INSTRUCTIONS

1. In the left column, find the year your records were created.
2. In the top row, find the retention period for your records, based on what is listed in the appropriate county/local records retention schedule.
3. A year will be listed at the spot where the two overlap; your records will be eligible for destruction in January of that year. 
    

• Minutes