Monroe County, Indiana

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Business and Social Service Organizations Can Apply for COVID-19 Expense Reimbursements through Monroe County Government

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COUNTY SUPPORT FOR LOCAL BUSINESS, NOT FOR PROFITS, AND GOVERNMENT UNITS IN A MANNER SIMILAR TO THE FEDERAL CARES FUNDING

Purpose:  The purpose of this Policy is to provide for additional Monroe County (“County”) based assistance to local business, not for profits, and Government units (collectively “entities”) for COVID 19 non payroll expenses, essentially extending the CARES ACT funding program for the County.   Setting a cap for reimbursements for local business and not for profits of $30,000 in total combined CARES grant reimbursements and reimbursements through this program.  This program terminates April 30, 2021.

Background:   Monroe County Council was allocated $4,776,543 in CARES Act funding.  As part of the local response, the County Commissioners allowed business to apply for non-payroll COVID related eligible expenses that would be reimbursed through the CARES ACT funding.  The CARES act funding application deadline with the County expired on November 30, 2020.  However, the COVID-19 pandemic is still effecting local entities, and all indications is that will continue into the future.  The Monroe County Council has appropriated funding that can be used for these purposes in 2020.  The Commissioners have expressed that they intend to seek a renewal of that appropriation in 2021.  This support is directly related to the effect of the COVID-19 Health Emergency.

Review and Approval Process:   The County will institute a grant reimbursement project for local entities (excluding the City of Bloomington, Town of Ellettsville, and Town of Stinesville) which have incurred non payroll COVID related expenses that would have been eligible for reimbursement under the CARES act.  The entity will complete an application which can be found on the County website and comply with any other request for information, as required by the County.

Examples of approved expenses for reimbursement:

  • Cleaning or disinfection supplies
  • Personal protection equipment
  • Costs incurred to clean a facility due to COVID-19 - positive employees – that has required your business to shut down albeit temporarily
  • Costs associated with business model change. (For example: dine in only restaurant to curbside and/or take out.)

ALL requests for reimbursement must include:

  • Detailed spreadsheet of itemized expenses
  • Dated and detailed receipt
  • Explanation of item on receipt (Masks?  Disinfectants?)
  • Verification of payment
  • Written explanation of how this expense relates directly to COVID-19
  •  A W9 form

Please check our website regularly for updates on County support for local entities.  Review the Policy and Procedure thoroughly prior to submitting an application and/or documentation.  Links to both documents may be found below.  


MONROE COUNTY POLICY FOR COUNTY SUPPORT LOCAL BUSINESS, NOT FOR PROFITS, AND GOVERNMENT UNITS IN A MANNER SIMILAR TO THE FEDERAL CARES FUNDING


MONROE COUNTY PROCEDURE FOR COUNTY SUPPORT LOCAL BUSINESS, NOT FOR PROFITS, AND GOVERNMENT UNITS IN A MANNER SIMILAR TO THE FEDERAL CARES FUNDING

 

SUBMISSION of DOCUMENTS

After review of the policy and procedure documents, complete the application and forward the supporting documentation by April 30, 2021 to:   covid-cares@co.monroe.in.us.

When you submit this form you will be given a case number.  Please include that number on your email of your submitted items - detailed receipts, verification of payment, and explanation of relationship to COVID-19 for each item. 

If you have questions regarding this form or the community support for local entities grant, please contact Project Administrator at:  812-272-6355  OR covid-cares@co.monroe.in.us

By submitting this form I verify that I am personally responsible for the accuracy of the information provided and the expenses are accurate and meet the criteria for reimbursement through the CARES Act.

Indiana Finance Authority - Notice for Non-profits and Taxing Units

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SECTION 1: INFORMATION

Are you a business*
Are you a 501C3*
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Enter Business phone number and email if appropriate

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Name, email and phone number of person submitting the information. * You may be contacted for additional information.

 
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SECTION 2: CONFIRMATION OF EXPECTATIONS

Check to Confirm*